Webmail · Contacts · Calendar
Your business email, in one calm workspace
Orbis Mail connects to the email addresses you already have and brings every mailbox, signature, template, contact and appointment together. No migration, no new address, no adverts.
- Keep your current email provider
- Connect every company address
- Branded signatures and templates
- UK-hosted and supported
No migration
Keep your provider and address
7+ providers
Ready-made connection settings
UK based
Built in Newcastle upon Tyne
30+ years
Orbis Digital's experience in technology
Everything in one place
Built for how small teams actually use email
Orbis Mail replaces the tangle of browser tabs, email apps and spreadsheets with one tidy workspace that the whole team can share.
Webmail
Read, reply and file without the clutter
A fast, focused inbox for the mailbox you already have. Your folders stay exactly as they are on your mail server, so your phone and desktop apps keep working alongside it.
- Search, star, archive and move
- Private notes and tags on any email
- Works in any modern browser
Multiple mailboxes
info@, sales@ and you, under one login
Connect every business address your team uses. Ready-made settings for popular UK hosts mean most mailboxes are connected in a minute, and each one is tested before it's saved.
- Google Workspace, Microsoft 365, 20i, IONOS and more
- Encrypted mailbox credentials
- Send from the right address every time
Signatures and templates
Every reply on-brand, in half the time
Branded signatures are added automatically, and shared templates turn the emails you send every day (confirmations, quotes, follow-ups) into a couple of clicks.
- HTML signatures with a plain-text fallback
- Personal and team templates
- Placeholders for names and dates
Contacts and calendar
The people and plans behind every email
A proper address book and a colour-coded calendar sit right beside your inbox, so customer details and appointments aren't scattered across spreadsheets and phones.
- Contact groups and VIPs
- Month, week and day views
- Upcoming events on your dashboard
Features
Everything included
How it works
Up and running in an afternoon
- 1
Request access
Tell us about your business and the mailboxes you use. We'll set up your Orbis Mail workspace.
- 2
Connect your mailboxes
Choose your provider, enter your email and password, and Orbis Mail tests the connection.
- 3
Invite your team
Add colleagues with the right roles, share templates and signatures, and get to work.
Works with the email you already have
Security
Your email is sensitive. We treat it that way.
Mailbox passwords are encrypted, every connection to your mail server is verified, and each organisation's data is kept separate. Orbis Mail is run by Orbis Digital on infrastructure we manage ourselves.
- AES-256-GCM encrypted mailbox credentials
- SSL/TLS with certificate validation
- Role-based access and audit logging
- Protection against forged requests
Who it's for
Made for UK small businesses and teams
From a one-person trade business to a busy salon front desk, Orbis Mail fits around the way you already work.
The Orbis family
Part of one connected ecosystem
Orbis Mail is built by the team behind Orbis CRM, Orbis Salon and Orbis Sign. Integrations are in development so your email will connect with the rest of your business.
Bring all your business email into one calm workspace
Keep your email provider, keep your address, and get a better way to work. Request access and we'll set you up.